The experienced studio owner knows that putting on a great recital takes a lot of preparation, and a lot of quick thinking! Having the right supplies and tools on hand can make a tremendous difference for you and your staff. We’ve put together a list of (potentially) essential items that will help you have the best recital yet!
Oh before we get started, we’ll include a link to our Dance Competition Survival Kit. Reason being: think STORAGE. In the competition kit, we suggest bringing some kind of rolling container, bag, etc, that is easy to move around and easy to organize.
At the end of the night, you’ll want to be able to pick up all your supplies as quickly and neatly as possible. If you can opt for a few simple storage containers that are easy to move, it’ll save you so much time and energy at the end of an already-tiring evening.
Costume Fixes and Makeup Adjustments
It doesn’t get much more “last-minute” than backstage at the recital!! Having some tools to help you deal with last-minute makeup adjustment and costume fixes will help you do the best job you can before your dancers hit the stage.
Clean up kit (for any on-stage accidents…)
Body tape/butt glue
Nail polish remover
Hot glue gun
It’s so important to have clear communication with your studio staff, venue staff, and any volunteers who are helping to run the show. Clear signage, reliable ways to talk with one another, and lighting for a dark backstage are at the top of the list.
Headsets (instead of walkie talkies, so audience members don’t hear your chatter)
(Multiple) Printed Schedules
Signs for dressing rooms, age or class-specific rooms
Nametags / Buttons / Lanyards / Shirts for volunteers and staff to wear
There are a lot of moving parts (and moving people) at a dance recital. Thinking ahead and preparing to bring (or request that the venue provide) essential event items will keep you from those day-of “whoops” moments!
Fans (for a hot backstage full of moving people)
Extra Gaff tape (for when the first roll disappears somewhere)
Spike tape (to help dancers see their spots in the dark)
Fanny packs, aprons, or other extra-pocket items for your staff
Phone Charger (and outlet brick)
Extra Phone Charger (for when someone borrows the first and it never makes it back to you)
Backup sound system
Coloring books/crayons (for the little ones)
Binder clips (to close any curtains in a dressing area, etc)
Tables and tablecloths (for merchandise, studio marketing materials, admission)
Thank you list (so you don’t forget to thank anyone at the end of the night)
Change for cash box
Health and Comfort
Everyone at the recital (yes, including yourself) needs to take care of themselves in the high-stress, fast-paced environment that is a dance recital. Snacks and beverages should be available for any dancers, as well as you and your staff. Plus, recognize that you and your staff will be moving around A LOT and should think about comfortable (but appropriate) attire for the night.
Presentation and speaking outfit
Water / Gatorade
Granola Bars* / Animal Crackers / Saltines
*Editor’s note: Several readers have mentioned their concern about bringing nuts due to possible peanut or tree nut allergies among the dancers. Be sure to consider any dancers or family members with nut allergies when deciding what to bring, and remember that some severe allergies can be triggered by contact with very small amounts of the allergen.
Are there any other items you’ve found that can really save the day at a dance recital? Let us know in the comments and we’ll add them to our list for other studio owners to see.
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